Losing your email messages, address book, mail
and newsgroup settings, mail rules, blocked senders list and other
settings in Outlook Express can be avoided if you know how to back up
this important information and you do it on a regular basis. Hard drive
failures, viruses, and accidents can erase this information or make it
unrecoverable, however with a backup plan you can avoid a disaster such
as this and keep your important email communication alive and well.
Below
are the steps to manually backup this information as well as an
excellent program that will save this information automatically. The
best solution is to save this backup information to an external media
such as floppy disk, zip disk, or CD-R.
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Copy Mail
Files to a Backup Folder
To make a
backup copy of your Outlook Express e-mail message files:
- On the Tools
menu, click Options.
- On the Maintenance
tab, click Store Folder.
- Select
the folder location, and then press CTRL+C to copy the location.
- Click Cancel,
and then click Cancel again to close the
dialog box.
- Click Start,
and then click Run.
- In the Open
box, press CTRL+V, and then click OK.
- On the Edit
menu, click Select All.
- On the Edit
menu, click Copy, and then close the
window.
- Right-click
any empty space on your desktop, click New,
and then click Folder.
- Type mail
backup for the folder name, and then press
ENTER.
- Double-click
the Mail Backup folder to open it.
- On the Edit
menu, click Paste.
- Close
the Mail Backup window.
Export
Your Outlook Express Address Book
- On the File
menu, click Export, and then click Address
Book.
- Click Text
File (Comma Separated Values), and then click Export.
- Click Browse.
- Locate
the Mail Backup folder that you created.
- In the File
Name box, type address book
backup, and then click Save.
- Click Next.
- Click to
select the check boxes for the fields that you want to export, and then
click Finish.
- Click OK
and then click Close.
Export the
Mail Setting Account to a File
To make a
backup copy of your Outlook Express mail account:
- On the Tools
menu, click Accounts.
- On the Mail
tab, click the mail account that you want to export, and then click Export.
- In the Save
In box, locate the Mail Backup folder on your desktop,
and then click Save.
- Repeat
these steps for each mail account that you want to export.
- Click Close.
Export the
Newsgroup Settings Account to a File
To make a
backup copy of your Outlook Express news accounts:
- On the Tools
menu, click Accounts.
- On the News
tab, click the news account that you want to export, and then click Export.
- In the Save
In box, use locate the Mail Backup folder on your
desktop, and then click Save.
- Repeat
these steps for each news account that you want to export.
- Click Close.
How to
Back Up Blocked Senders List and Other Mail Rules
The
Blocked Senders List
- Click Start,
and then click Run.
- In the Open
box, type regedit,
and then click OK.
- Locate
and click the following registry subkeys (save each key to a different
file):
HKEY_CURRENT_USER\Identities\{Identity
Number}\Software\Microsoft\Outlook Express\5.0\Block Senders
- On the Registry
menu, click Export Registry File.
- In the Save
In box, change the location to your desktop.
- In the File
Name box, type blocked
senders.reg (for
the Block Senders key), and then click Save.
Other Mail
Rules
- Click Start,
and then click Run.
- In the Open
box, type regedit,
and then click OK.
- Locate
and click the following registry subkeys (save each key to a different
file):
HKEY_CURRENT_USER\Identities\{Identity
Number}\Software\Microsoft\Outlook Express\5.0\Rules\Mail
- On the Registry
menu, click Export Registry File.
- In the Save
In box, change the location to your desktop.
- In the File
Name box, type mail rules.reg
(for the mail
rules key), and then click Save.
- On the Registry
menu, click Exit.
Restore Outlook Express Mail, Address Book,
Mail Rules, Blocked Senders List and other Settings
Now
if this seems to complicated a procedure, there is a better way to
backup this important data and restore it when you need to - its called
the Outlook
Express Backup Genie, a handy email backup
utility that works with the top 9 popular Email Clients such as MS
Outlook, Outlook Express, Eudora, Netscape Messenger, IncrediMail and
PocoMail. It allows you to save your messages, address book, settings,
mail and news accounts, message rules, blocked senders lists and the
signatures, which can be easily restored when necessary.

Written by Mark Hasting
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